Phone: 651.556.2121       Toll Free: 1.877.4.Avionté (877.428.4668)

HIRE Act Tracking in Avionté

April 28th, 2010

By Katie Grutsch

As you are well aware by this point, there are new tax benefits available for employers who employ and retain unemployed workers.

These provisions are part of the Hiring Incentives to Restore Employment (HIRE) Act and will have a significant impact on most of our clients.   We’d like our staffing software solutions to assist you in this process and ensure the ability to accurately track and take full advantage of the tax benefits available to you.

In order to help you do this, we have created a simple procedure for you to follow.

1.)    Flag the employee who qualifies for the credit. To do this, add a new config choice for Employee Extra.  Then, on the config choice property for the Extra value that you just created, make sure the SystemName is Affidavit_Signed.

2.)    Avionté has an Advanced Query called Payroll Liability_Aff that we can upload (based off the Payroll Liability report). It will pull for anyone who has the Employee Extra label you designated with Affidavit_Signed as the SystemName.

3.)    Interested in utilizing the query?

Please let me know or send your request to support@avionte.com and we’ll be happy to upload it to your system.

Any other questions, don’t hesitate to ask.

Unemployment, Finding Hidden Dollars in Managing Your Claims

April 28th, 2010

Unemployment is often one of the areas that is overlooked, but it can be a source of tightening up your bottom line!

Thursday May 6 at 12 CST.  Send an e-mail to angela@avionte.com to reserve you spot.

Who Changed That?

April 28th, 2010

Tracking Change

A paper trail is nice when you need to go back and verify information; what’s even nicer is an electronic trail!  An electronic trail doesn’t require any paper folders, filing or finding.  You have the ability to review the “paper trail” so to speak on all your actions in Avionté.

Depending on the section you are in, you can review all the changes made to an Employee, Customer, Order, Contact and Assignment.  Anytime you are in one of these records, just click the Actions button and choose that Log (ie: Employee Log).  A screen will appear in which you can check off all the items you want to see changes for.  Click Preview and you will see all the changes made to that record complete with who changed it, when it was changed and what it was changed from!

This is a great feature when several people are working with the same records!

California Staffing Professionals 2010 Conference

April 28th, 2010

By Jason Ortner

Last week I attended the 2010 California Staffing Professionals (CSP) conference.  This year’s event was held at the wonderful Pacific Palm Resort in Industry Hills.

The theme at this year’s conference was; From Survive to Thrive.  It was clear from the start that each person there was looking to make 2010 the best year ever.  Everyone there was such a pleasure to talk with.  As someone new to the CSP conference, I was welcomed into the group right from the start.

For an industry within a state said to have been hit the hardest during this economic down turn, they sure knew how to rally behind each other to promote strength.  The speakers selected for this conference did an excellent job of covering topics relevant to the current economic state of CA along with ways to enhance businesses in both sales and brand awareness.   Craig Silverman kicked off Friday with a strong presentation titled: “Turning 2010 into the best year ever” and Bob Davies got people thinking on Saturday morning with his presentation titled: “The 1.2% Factor: How one small change leads to large results”.

Yes, attendance was down and there were less exhibitors then past conferences, but the energy was high and the atmosphere was lively.  Exhibitors who I spoke with said traffic was great and the people who stopped were focused and motivated.  I (Avionté) experienced a high level of traffic due in part to being the only staffing software vendor to exhibit this year, which I am told is the first in CSP Conference history.

Personally for me I got the most out of the networking events scheduled throughout the conference.  The opportunity to talk with someone in a relaxed setting opened the door to much richer conversations.  The owner / exhibitor reception and the PAC party were well attended and full of excitement.  For future conferences attendees, these are the events you don’t want to miss!

Thank you to everyone who I had the pleasure of talking with.  If we didn’t talk during the conference and you are interested in learning more about our dynamic software, please contact me.  It would be my pleasure to share with you how Avionté can assist your business in making this your best year ever.

A special thank you to the CSP Conference committee for all of their hard work and energy spent making this conference shine.    They set the bar high for all future CSP Conferences.  I look forward to the opportunity to see everyone next year in San Diego!

The Importance of Reference Checking

April 26th, 2010

As I was writing my post last week I was reminded of a time that reference checking not only saved me from making a potential bad hire, but also may have protected my company from hiring someone who had ill intentions.

While managing the staffing service I welcomed the opportunity to speak with others who had worked in staffing, regardless if they wanted to continue working in the industry.  Some of my best hires came from other staffing services from out of state.  When my receptionist came back one sunny summer afternoon with a resume of a former staffing specialist I was thrilled!  We had been growing at a nice rate and could use another staffing specialist or even a direct hire recruiter.  I came up to the front and asked her if she had time to meet with me; she did.

First Impression

My first impression was she was perfect in every way!  She had past staffing experience, well spoken, and seemed to have the kind of personality that would fit with the rest of the team.  I was trying hard not to be too excited about all the possibilities this person could bring to our team.  She had worked in a smaller firm, but had exposure to not only staffing but payroll as well.    There were a few “odd” things that she mentioned in her interview, but due to my excitement of having someone who knew the industry I brushed them aside.  I broke one of the major rules of interviewing; don’t make an impression within the first few minutes.  Ask questions, and then ask more questions.  Keep asking until you can qualify your gut feeling (good or bad) with past experiences and behaviors.

I invited her to come back later that week and meet with some of my other staff members.  She impressed them during the interview as well.  After she left I asked them if they had any reservations about bringing her onto the team.  I worked with a group of well seasoned professionals that did a great job interviewing candidates and placing them in the right jobs.  Very seldom did we have a client that called with a complaint about who was sent to fill their position.

I couldn’t shake a few of the things she had said during our interview, which was information that I wouldn’t have even asked due to its nature, but it was out there none the less.

Check the Ref

As part of our hiring process for both internal and external employees, I always checked references.  I called her first reference.  Prior to working for the staffing firm she had worked for a sports team.  The number that she listed was a pager.  At the time most people had moved away from pagers to cell phones.  I left my number and moved on to the next reference; a staffing company.  The number I called was a personal number and went to a voicemail, and the voice sounded very familiar.  I called her last reference, the latest staffing company that she had worked at.  I introduced myself to the receptionist and told her the nature of my call.  She immediately put me through to the owner.  I went into a quick introduction as to the nature of my call when he stopped me short.  He proceeded to tell me how he wished that he would have checked her reference prior to hiring her.  She and her boyfriend had scammed him out of several thousand dollars by creating fake job orders, fake employees and running real checks from them.  He let me know this was not the first time she had done this and he was currently working with law enforcement and another staffing service in prosecuting her, but she had skipped town.  He then volunteered the name of the boyfriend, who was listed as her first reference for the sports team.  I realized where I had heard the voice, the pager message and the first number for the staffing firm where both his!  I looked up the main number for the other staffing service and asked to speak to the name she listed on the reference; no one with that name had ever worked there.  I asked to speak with the manager.  The manager would only verify that she did work there and she would not be eligible for rehire.

The next day I received a call from the sheriff of the county she was from asking for her contact information that she had provided.

Hopefully none of you will have an experience like this, but it does illustrate the importance of checking references.  Take the time to check references not only on your internal employees, but your temporary employees as well!

Staffing is Not All Doom and Gloom

April 26th, 2010

by Brenda Long

Within the last few weeks I’ve been hearing many encouraging things from our staffing software clients along the lines of growth, increased revenue, expansion and acquisitions.  It’s been a long time since I’ve heard our clients sounding so optimistic.   One client, a large independent based in Indiana even went so far as to tell me they just had their BEST quarter.  Not the best since the economy started to tank, but the best quarter in the last 20+ years in business!  Wow and Congratulations!  I’m not sure many staffing firms can make a claim as significant as that yet, but the gloom and doom certainly seems to be lifting and the air is being filled with much more positive and optimistic feelings.   As far as I can tell, one thing each of these companies has in common is a solid foundation, clearly defined processes and a plan for how they will approach the economic recovery.

MEET THE PARTNERS!

April 21st, 2010

by Briana Morgan

John Long
Role at Avionté Staffing Software:  Founding Partner and CEO – Facilitating sales, marketing, finances, strategic partnerships and business development.  John leads and inspires the team with his forward thinking and ability to rally through his ambitious goal setting.

Outside of Work:  John enjoys family road trips, basketball, fishing, boating and the occasional horse race.  He resides in Minnesota with his wife Brenda and their four children, ranging from ages 1 to 17!

On the Lighter Side…

  • Favorite music group in junior high – Genesis
  • If I wasn’t doing this, I’d be – Teaching
  • Four people in history you would like to have dinner with – Jesus, Princess Diana, George Washington and Socrates
  • What was the last book you read – Next by Michael Crichton
  • Only the staff at Avionté knows… John scratches his head to help him think faster.

Phi Ngo
Role at Avionté Staffing Software:  Partner and CTO – Continually embraces the latest in technology and industry trends, while maintaining the integrity of the core product customers depend on. Working closely with customers, he combines his staffing industry experience with the requests and needs of the client to guide Avionté’s development.

Outside of Work:  Phi, his wife and three children live in California where he spends his free time running after his kids, running after his kids and running after his kids.

On the Lighter Side…

  • What is your favorite music genre?  Alternative Rock
  • Name one thing you miss about being a kid…  Recess
  • Favorite color….  Blue
  • What do you think is the greatest invention?  The transistor; essentially it is the basic building block of all electronic devices.  If it wasn’t for transistors we would still be using vacuum tubes and thus micro electronics would not be possible.
  • Only the staff at Avionté knows… Phi gets more comps in Vegas than the whole company combined.

Sandeep Acharya
Role at Avionté Staffing Software:  Partner & COO – Leading the implementation department and applying the technology and resources to our clients and their company. This includes, but certainly is not limited to, providing leadership to software implementations and staffing software solution design.

Outside of Work:  Sandeep enjoys spending time with family and friends, any activities outdoors and relaxing while watching movies.

On the Lighter Side…

  • Favorite candy bar – Doesn’t eat much candy.
  • What super power do you wish you had and why – A magical remote to selectively mute people/sounds.
  • You wouldn’t be caught dead where – At a Taliban training center.
  • What is the strangest food you ever ate – Roasted snake.
  • Only the staff at Avionté knows… Sandeep won’t be late, he’ll be just-in-time.

Samar Basnet
Role at Avionté Staffing Software:  Partner & Chief Software Architect – Dictates and guides the quality, design, and development of Avionté Software. He manages a team of software professionals in the United States and coordinates the development effort abroad.

Outside of Work:  Samar and his wife Sunny are expecting their first child.  They enjoy taking walks around Lake Calhoun, watching movies – specifically thrillers and comedies, and going out to dinner at their many favorite restaurants.

On the Lighter Side…

  • Favorite TV show – 2 and a Half Men
  • What is your motto in life – Material abundance with a spiritual spirit.
  • If you could live anywhere for 1 year where would it be?  New York
  • What would we find in your fridge right now – Milk, oranges, vegetables, and cheese.  Samar enjoys cooking for his wife Sunny.  (And she says he is even good at it!)
  • Only the staff at Avionté knows… Samar can’t get enough of the dark roasted coffee.

Are Resumes Still Relevant?

April 21st, 2010

LinkedIn has a great feature allowing its members to ask questions of other members as well as answer questions.  Besides the obvious benefits of social networking, this is one of my favorite features!  I have always been surprised by the amount of information that has been returned when I have asked a question or when I have been involved in discussion of someone else’s question.  People are so willing to share not only their knowledge, thoughts and ideas.  If you haven’t played with the question/answer feature of LinkedIn, I would recommend giving it a whirl!

As I was cruising through the questions one evening I came across one that at first glance thought it was kind of a silly question.  Someone had posted “Are Resumes Still Relevant”?  Of course they are, aren’t they?  I have spent the last ten years doing nothing but working with resumes!  How else would we see information about candidates that apply for our jobs?  I didn’t stop to look at the answers and continued to look at other questions/answers.  I came back to the question and started reading some of the answers and the various author’s theories behind them.  The question has since been closed, so I can’t share the link, but the responses where varied.  I would say it was pretty well split down the middle.

During my last few months of my work as a corporate recruiter, I actually become more of a corporate counselor for those who had found themselves in the unfortunate circumstance of a lay off.  I went from reading resumes on a daily basis to helping write resumes and helping former co-workers search for a new job.  I wrote resumes for past employees ranging from entry level to upper level management.  All of the information was theirs, but many of the words and phrasings were mine.  This is not uncommon; most professionals have hired a professional resume writer to craft their resume hoping to increase the odds of it being noticed in the sea of resumes that are out there.  If people are actually having someone else help or even write all of their resume, how valuable is it to the person reading it?  I feel that it still gives a good general idea of what the person had accomplished and positions held, but shouldn’t be the end all when deciding who to hire or even to interview.

Resumes should be carefully validated: Many people do not write their own resume; during the interview process information should be validated with well developed behavior based questions.  By asking this type of question the interviewer steers clear of any potential discriminatory questions while digging deep on past examples of experience or accomplishments that should reveal future behaviors.

Don’t rely on one source: Although I think a resume is still a good tool to screen candidates, don’t forget the importance of references!  It can be difficult to obtain a reference but make sure you try!  If someone listed several accomplishments on their resume, validate it with the supervisor.  I once received a phenomenal resume of someone who previously worked in staffing; it looked almost too good to be true; it was!

Social Media: Much controversy is out there about using social media to check out a potential employee.  I don’t think that FaceBook or MySpace should be used when making a decision (although it might not hurt to take a peek!) but I feel professional sites like LinkedIn, ZoomInfo, Spoke, ect should be reviewed for information that may be helpful in making a decision to bring someone in.  Each company has its own policy regarding these sites, so make sure you check with yours first!

Application: Your applications should be the information gather.  All of the info that you want (legal of course!) should be on your application.  Resumes don’t always give the full story, such as reason for leaving a past position, salary requirements or even past criminal history!  From time to time it’s good to review your application and update it.  If your application is old enough that it asks for pager number and not a cell number, it needs to be updated!

Overall I feel that resumes are still relevant, although I don’t feel they carry the weight they once did.  A resume should be viewed as a tool in gathering information about a candidate, but not making the ultimate selection.  After all, one candidate may have access to a resume writer and one doesn’t, just because the resume is well formatted and uses action verbs to start each phrase doesn’t mean the candidate matches up!

Back to Basics April 22, 2010 at 12CST

April 20th, 2010

Review some of the basic features of Avionte Staffing Software that will help keep you on track and keep your desk productive!  Great refresher or introduction to a new user.

Space is limited.  E-mail angela@avionte.com to reserve your spot.

Training will be appx. 1 hour.

This webinar is free to Avionte users.

Change Management: A Journey From Fear to Success

April 20th, 2010

By Laura Schmitz

Throughout my career, I’ve had the opportunity to be a part of many organizational changes, implementations and even mergers and acquisitions.  I’ve been on both sides of change, the one creating the change and the one accepting it.  What I find most interesting is how even the smallest transformation creates such a sense of fear, dread and even anger amongst those being asked to change.

Most leaders all too often forget what it’s like to accept change or what it’s like to not know or be told what the big picture will mean to the organization or to the individual. I have found that fear and resistance more often than not come from the lack of knowledge about what’s going on and not really the change itself.  The most successful change stories I’ve been a part of or seen are those where the leadership takes the time to clearly outline the change, why it’s being conducted, what it’s meant to do for the overall big picture and how it will affect each individual in the short term.  By taking the time to frame the change in terms that employees can understand, it instills a sense of trust and can eliminate fear by replacing it with confidence.  My favorite way to frame change is by asking the most resistant person if they still have the same television they did 10 years ago? Do they have the same car?  Do they have a cell phone or cable TV?  How about email or access to the Internet at home?  All of these things have radically changed in all of our lifetimes, some it seems every six months and yet we are happy to “upgrade” or get the latest and greatest, because we can see the value in doing so.  Why should businesses be any different?  More often than not, this line of questioning, paired with a clear outline of how the change will happen, work and what the expected outcomes are have changed fear, dread and even sabotage to excitement, productivity and eagerness to contribute.

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